3 working days prior to the event

Final MINIMUM catering numbers. This is the number the chef and everyone will cook and set for. Numbers can increase by 5% but they can not drop.

Reconfirm all details

3-5 weeks prior to the event

3 weeks is the minimum time frame

Finalise:

• Menu Choices
• Beverage Choices
• Audio Visual
• Room Layout
• Timing of the event
• Decorations and anything else specific to your function’s success.

During peak periods:

It is suggested this is done 6-8 weeks in advance.

2 weeks after booking

• Pay deposit
• Complete Terms and Conditions Form

Vendor: Fraser’s Restaurant

ABN Number: 48 919 742 470

Address:
Fraser Avenue,
Kings Park,
West Perth WA 6005

Accounts Telephone: 08 9481 7400
Accounts Fax: 08 9481 7401
Email: Frasers@ca.com.au

CHEQUES:

Should be made payable to –
Frasers Restaurant

ELECTRONIC TRANSFER

Please Reference -

Company Name:

Bank: Commonwealth Bank of Australia
BSB: 066-130
Account Name: O’Briens Pty Ltd t/as
Fraser’s Restaurant
Account No: 1004 4893

Vendor: Bluewater Grill

ABN Number: 87 102 210 319

Address:
Fraser Avenue,
Kings Park,
West Perth WA 6005

Accounts Telephone: 08 9481 7400
Accounts Fax: 08 9481 7401
Email: Frasers@ca.com.au

CHEQUES:

Should be made payable to -
Bluewater Grill

ELECTRONIC TRANSFER

Please Reference -

Company Name:

Bank: Commonwealth Bank of Australia
BSB: 063-188
Account Name: Bluewater WA Pty Ltd
Account No: 10194409

Please fax all remittances to: 08 9481 7401

Company:
(correct name for invoice purposes.)

Address:
(correct billing address)

TENTATIVE BOOKING

QUOTATIONS

Quotes are valid for one (1) month from the date of quotation unless otherwise specified.

Quotations do not automatically confirm a booking has been made.

CANCELLATION OF A TENTATIVE BOOKING

Written notice is required.

CONFIRMATION

The booking is confirmed when we receive the deposit. Payment of the deposit is your acceptance of these terms and conditions.

Weddings and Family Events must be accompanied by signed terms and conditions.

The Venue will be under no obligation to proceed with the event if the deposit or full payment has not been received.

CANCELLATION OF A CONFIRMED BOOKING

CHANGE OF DATES

Is deemed as a cancellation. Please discuss with your function co-ordinator.

CHANGES IN NUMBERS AND SLIPPAGE

Any decrease in numbers in excess of 20% with less than 30 days notice to the event will incur a slippage charge. This will be calculated on 80% of the anticipated function cost per person.

STANDARD FUNCTION TIMING

Breakfast: 2 hours, latest possible finish time is 11.00am.

Lunch: 3 hours, latest possible finish time is 4.00/4.30pm

Dinner: 5 hours, standard earliest start time is 6.00pm; finish times are subject to specific license arrangements – please discuss with your function co-ordinator.

PRICING

Prices are based on current and expected cost increases, any change in price will be advised within 120 days of your event.  All prices are inclusive of GST.  Prices quoted more than 12 months in advance may incur a CPI increase.

FOOD AND BEVERAGE

Confirmed food and beverages must be received a minimum of three (3) weeks prior to the function. Changes made within this period may incur additional charges.

MENU AND DETAILS

The menu must be chosen three (3) weeks prior to the event.  Menus will be printed especially for the day with any additional titles added.

CAKES PROVIDED BY THE CLIENT

A standard $5.00 charge per person will incur for garnishing cakes provided by the client and served as a dessert in place of the Venue’s dessert.

FISH

MINIMUM SPEND REQUIREMENTS

Will be quoted for each function, they are based on seasonality and other requirements – minimum spend is based on FOOD AND BEVERAGE ONLY.

DISPLAY AND SIGNAGE

Nothing is to be nailed, screwed, stapled or adhered to any wall, door or other surface of the building. Signage in public areas is to be kept to a minimum and must be approved by The Venue’s management.

GUEST LIST/SEATING PLAN

The Venue will provide typed black and white menus for your function or reception. It's the clients' responsibility to provide a clearly typed guest list and/or seating plan, to be displayed for the event.

A $60 administration fee will apply to any information not provided in this way.

SUPPLIES AND DECORATORS

The Venue’s have no restrictions on suppliers, however please advise your function co-ordinator of who is delivering, contact numbers and times of deliveries to be discussed. The suppliers are responsible for pickup and delivery within the venues guidelines. Each venue has specific load in and out requirements. See section 14 – Delivery Instructions of the function kit for specific details.

Storage is not guaranteed.

DELIVERIES

   All deliveries to the venue must be advised to the Function Coordinator prior and 
   marked with the name and date of the function.
   Whilst every effort will be made to assist in the movement of goods from the loading   
   bay to the function room, assistance will be offered only if staff are available at the time. 

FINAL ATTENDANCE NUMBERS

Guaranteed minimum number of guests required by three (3) working days prior to the function date or the venue will cater on the last numbers advised. All final arrangements are to be confirmed 3 working days out by way of signing an event order. Changes after this time can be made, however it is not recommended.

DAMAGE TO PROPERTY

The client is responsible for the conduct of the client’s guests and indemnifies the restaurant for all costs, expenses, damage and loss caused by any act made by the client or the client’s guests.

HIRE OF CATERING EQUIPMENT, DAMAGE AND LOSS

We do not accept responsibility for damage to, or loss of, any client property left on the premises prior to, during or after a function (including hired equipment/goods). Clients are financially responsible for any damage to fittings, property or equipment by themselves, guests and outside contractors, prior to, during or after a function.

The Venue’s staff are always extremely careful when looking after guests belongings; however accept no responsibility for the damage or loss of property left in the venue prior to, during or after a function.  The onus to arrange insurance is that of the clients.

This can be arranged – it is suggested that security is provided for larger cocktail parties and around specific periods like Christmas. The Venue can arrange this at an additional cost. For large events on the observation deck it is mandatory. Any events over 300 will attract security charges.

$11.00 per guest on a Public Holiday (min charge $500)

$4.00 per guests per hour after the standard function time (min $300 p/h Kings Park)

$6.00 per guest after midnight Friday/Saturday/Sunday

(minimum $400 charge, subject to licence arrangements)

Breakfast  (2 hours), Lunch  (3 hours), Dinner (5 hours),

All day Seminar  (8am-5pm)

Relevant to outside catering only - park surroundings; and when standard function timing is exceeded.

Per staff member per hour:     

$38.00 per hour Monday – Friday (7.00am – Midnight)

$40.00 per hour Saturdays and after Midnight any day

Use of this room for your own personal use will incur a fee of $350. Alternatively it will be up to the discretion of the wedding coordinator on the evening in the case that there are two weddings as to who will have use on the night. If you as the client have not been allocated the bridal room, a separate area will be given.